Product or Service Area Disclosure Text

SPECIALIST DOCTOR TUBA CELEBI KAYHAN DERMATOLOGY CLINIC

WITHIN THE SCOPE OF THE PERSONAL DATA PROTECTION LAW NO. 6698 

PRODUCT OR SERVICE FIELD INFORMATION TEXT

 

  • Introduction
  • Purpose and Scope of the Information Text

 

As Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic, we take measures to protect your personal data within the scope of the Personal Data Protection Law No. 6698 (“KVKK” or “Law”). We process your Personal Data within the scope of KVKK and relevant legal legislation and as the “data controller” for the reasons and methods explained below.

 

Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic Personal Data Processing Information Text has been prepared in accordance with the article titled “Data Controller’s Information Obligation” in Article 10 of the KVKK, in order to inform you in the most transparent manner about the identity of the data controller, the method and legal reason for collecting your personal data, the purpose for which these data will be processed, to whom and for what purpose they can be transferred, the data processing period and your rights listed in Article 11 of the KVKK. The explanations made for “Your Personal Data” in the information text also cover your Special Personal Data.

 

  • Data Controller

 

In accordance with Article 10 of the Personal Data Protection Law No. 6698, the data controller is on behalf of Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic; ‘’Specialist Dr. Tuba Çelebi Kayhan’’.

(Hereinafter referred to as the “Clinical Responsible Physician” within the scope of this Information Text.)

 

  • COLLECTION METHOD AND LEGAL REASON OF YOUR PERSONAL DATA

 

Your personal data may be collected verbally, in writing or electronically by accounting, security and data processing real or legal persons authorized by the clinic responsible physician, through automatic or non-automatic methods, e-mail, website, social media, mobile applications, software used to carry out activities within the clinic, camera footage, various contracts, forms and similar means. Your personal data may be created, updated and processed as long as your relationship with our clinic continues and may be kept in both digital and physical environments.

 

In this context, the personal data specified below regarding the persons receiving products or services for which we provide clinical services may be processed and transferred in line with the purposes stated in our disclosure text and within the scope of the personal data processing conditions specified in Articles 5 and 6 of Law No. 6698 and the explicit consent obtained from you in terms of certain personal data.

 

  • YOUR PERSONAL DATA PROCESSED AND THE PURPOSES OF PROCESSING

 

Your Personal Data is processed securely in accordance with the Personal Data Protection Law in order to provide a more appropriate service in clinical work and transactions in accordance with legal obligations and to perform obligations related to the employment contract.

 

Your Personal Data;

 

  • Processed in accordance with the law and the rules of integrity and for specific, clear and legitimate purposes,
  • It is kept accurate and updated as necessary,
  • They are used in a limited, proportionate and connected manner to the purpose for which they are processed.
  • It is kept for the retention period determined in accordance with the law.

 

  • In this context, the following data is collected as personal data;

 

Identity: Your identity card, name, surname, Turkish Republic identity number and/or passport number and/or temporary Turkish Republic identity number, place and/or date of birth, gender, age, health insurance, SSI registration number, insurance card number, workplace registration and/or patient identification number and other identity data that can identify you.

 

Contact: Your telephone number, e-mail address, home address, residence, emergency contact information and other contact data, as well as your personal data obtained when you contact us via e-mail, letter and/or other means.

 

Legal Action: Information in correspondence with judicial authorities, information on fringe benefits and interests,

 

Customer Transaction: Your data regarding private health insurance for the purpose of financing and planning health services, your payer institution information such as the Social Security Institution, your notifications such as request information, surveys, thank you letters, complaint letters, satisfaction results, and customer information obtained within the framework of the service relationship,

 

Physical Space Security: Your images obtained from camera recordings that are constantly recorded in common areas in accordance with the legislation at Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic, and your entrance and exit information to the clinic,

 

Transaction Security: IP address information, website login and logout information, password and passcode information,

 

Risk Management: Information processed to manage commercial, technical and administrative risks,

 

Finance:  Your financial data such as bank account number, debit balance, credit balance, service contract amount, IBAN, check-bill amounts, credit card information, billing and invoice information,

 

Audio and Visual Recordings: Camera (image) recording, pre-treatment and post-treatment photographs of the person,

 

Health Information: Your data regarding all kinds of health information obtained during and/or as a result of the execution of medical services, including but not limited to patient medical reports, diagnosis data, examination data, doctor analyses and comments, prescription information, and your health data that you send and/or enter through all websites and online services belonging to Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic,

 

Genetic Data: Genetic data obtained as a result of health services provided within the clinic.

 

  • The purpose of processing your collected personal data;
  • To fulfill our legal obligations set forth in the Health Services Fundamental Law No. 3359, the Decree Law No. 663 on the Organization and Duties of the Ministry of Health and its Affiliated Institutions, the Personal Data Protection Law No. 6698, the Regulation on the Processing and Ensuring Privacy of Personal Health Data and other relevant legislation,
  • Ensuring the life and property safety, legal, commercial and occupational health safety of real and legal third party institutions and organizations in the units where clinical work is carried out,
  • Storing camera footage to ensure discipline, security and inspections in areas where clinical work is carried out
  • In order to fulfill our legal responsibility in accordance with the Personal Data Protection Law No. 6698,
  • In order to fulfill our legal responsibility in accordance with the Social Insurance and General Health Insurance Law No. 5510,
  • In order to fulfill our legal responsibility in accordance with the Health Services Fundamental Law No. 3359,
  • Carrying out inspection and/or regulation duties to be carried out by authorized public institutions and organizations and professional organizations with public institution status,
  • Fulfilling requests for information and documents requested by judicial bodies and/or administrative authorities,
  • To comply with other information storage, reporting and notification obligations stipulated by legislation, relevant regulatory bodies and other authorities,
  • Identification and verification in order to prevent your Personal Data/Personal Data from being obtained by others,
  • Protection of public health, implementation of preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and their financing,
  • Providing you with special medicines and/or medical supplies and/or devices,
  • To inform you about your appointment, provide information and/or remind you of your appointment if you make an appointment,
  • Fulfilling legal and regulatory requirements,
  • Sharing and responding to information obtained with the Ministry of Health and other public institutions and organizations in accordance with the legislation,
  • Sharing information and identity verification requested by contracted institutions/organizations, especially private insurance companies, within the scope of financing health services,
  • To issue invoices for the services we provide,
  • Taking all necessary technical and administrative measures within the scope of data security of clinical systems and applications,
  • To analyze your use of healthcare services and store your health data in order to develop and improve the healthcare services we offer to you, and to respond to your questions or complaints regarding our services,
  • Providing necessary information in line with the requests and inspections of regulatory and supervisory institutions and official authorities,
  • Preserving information regarding your health data that must be stored in accordance with the relevant legislation,
  • Compliance with internal policies and principles,
  • Measuring patient satisfaction and increasing patient satisfaction following your healthcare services
  • Carrying out promotional and information activities specific to you and ensuring your benefit, and contacting you to inform you about our services.
  • Protection of public order and health,
  • Carrying out risk management and quality development activities,
  • Providing communication with relevant persons in emergency situations,
  • Including, but not limited to, the execution of medical care services, increasing patient satisfaction, research and related reasons.

For its purposes, it will be processed in accordance with the personal data processing conditions specified in Articles 5 and 6 of Law No. 6698.

 

  1. CASES WHERE PERSONAL DATA MAY BE PROCESSED WITHOUT EXPRESS CONSENT IN ACCORDANCE WITH THE KVKK

 

In accordance with Articles 5 and 6 of the KVKK, it will be possible to process your personal data without your explicit consent in the following cases:

In cases clearly stated in the laws,

If you are unable to give your consent as the data owner due to a de facto impossibility or if your consent is not legally valid, the processing of your personal data is necessary to protect your life or physical integrity or that of someone else,

It is necessary to process your Personal Data belonging to the parties to the contract, provided that it is directly related to the establishment or performance of a contract,

It is mandatory for the data controller to fulfill its legal obligations,

Your Personal Data has been made public by you,

Data processing is mandatory for the establishment, exercise or protection of a right,

Data processing is mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the relevant person.

It may be processed by persons or authorized institutions and organizations under a confidentiality obligation, without the explicit consent of the person concerned, for the purposes of protecting public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and their financing.

 

  • TO WHOM AND FOR WHAT PURPOSES YOUR PROCESSED PERSONAL DATA MAY BE TRANSFERRED

 

Your personal data will be processed within the scope of the purposes specified above, in accordance with the conditions specified in Articles 8 and 9 of the Law or, if necessary, in case of obtaining your explicit consent, by ensuring that all necessary technical and administrative measures are taken to ensure the appropriate level of security; authorized persons/institutions and/or organizations permitted by the Health Services Fundamental Law No. 3359, the Decree Law No. 663 on the Organization and Duties of the Ministry of Health and its Affiliated Institutions, the Personal Data Protection Law No. 6698, the Regulation on the Processing and Ensuring the Privacy of Personal Health Data and other relevant legislation, domestic/foreign organizations from which we receive and/or provide services and cooperate in order to carry out our activities, the Ministry of Health and its affiliated sub-units, the Social Security Institution, insurance companies, banks, The General Directorate of Security and other law enforcement agencies, the General Directorate of Population, the Turkish Pharmacists Association, the Courts and all kinds of judicial authorities, your authorized representatives, guardians/guardians, lawyers to whom you have given special power of attorney, third parties from whom we receive consultancy, including financial advisors and accountants, tax and finance advisors and auditors for the execution of financial and accounting transactions, program partner organizations and security companies with which we cooperate to ensure our activities and protect our security, regulatory and supervisory institutions, domestic/international organizations with which we cooperate to develop or carry out health services for the purposes specified above, including official authorities, our business partners and other real and/or legal third parties.

 

  • DATA PROCESSING PERIOD AND STORAGE PERIOD

 

The Personal Data you have shared with Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic through the channels mentioned in the Information Text will be processed in accordance with the data processing and limitation periods in all relevant laws and other legal legislation, especially the Personal Data Protection Law, and in any case, as long as the above-mentioned legitimate purposes exist. In case of changes in the laws regarding data processing periods, the new determined periods will be taken as basis.

As a requirement of the principle of limitation of purpose, your personal data is processed for a period limited to the fulfillment of the purposes explained in this Information Text and in any case, in accordance with the practices of private health clinics and the customs in the service relationship, and after the expiration of these periods, they are deleted, destroyed or made anonymous.

 

  •  RIGHTS OF THE RELATED PERSON AND EXERCISE OF THESE RIGHTS
  • Rights of the persons whose personal data is processed

The persons whose personal data is processed have the following rights:

  1. Learning whether personal data is being processed,
  2. To request information regarding the processing of personal data,
  3. To learn the purpose of processing personal data and whether they are used in accordance with their purpose,
  4. To know the third parties to whom personal data is transferred, either domestically or abroad,
  5. To request correction of personal data if it is processed incompletely or incorrectly and to request notification of the action taken to third parties to whom personal data is transferred,
  6. Requesting the deletion or destruction of personal data in case the reasons requiring processing are eliminated, even though it has been processed in accordance with the provisions of the Personal Data Protection Law and other relevant laws, and requesting that the action taken within this scope be notified to third parties to whom personal data has been transferred,
  7. To object to a result that is against the person if the processed data is analyzed exclusively through automated systems,

g. To request compensation in case of damages due to unlawful processing of personal data.

 

  • Exercising the rights of the relevant person

The persons whose personal data is processed may submit their requests regarding their rights specified in the information text to Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic by filling out and signing the Application Form with the information and documents that will identify them and using the methods specified below or other methods determined by the Personal Data Protection Board.

 

Contact person;

  • https://drtubacelebikayhan.com After filling out the form at the address, a signed copy should be delivered personally or via a notary to [Kınıklı Mah. 6019 Street No:16 Interior Door No:3 Pamukkale /Denizli]
  • https://drtubacelebikayhan.com After filling out the form at the address and signing it with your secure electronic signature or mobile signature within the scope of the Electronic Signature Law No. 5070, the secure electronically signed form should be sent to your registered electronic mail or to your electronic mail address previously notified to the Clinic and registered in the Clinic's system,

can use methods.

 

In the application you will make to exercise your rights as the personal data owner and specified above and which includes your explanations regarding the right you request to exercise; the matter you request must be clear and understandable, the matter you request must be related to you or if you are acting on behalf of someone else, you will need to present your special power of attorney approved by a notary public in this regard.

 

In your applications, it is mandatory to include the following elements: name-surname, signature, Turkish Republic identity number, residence or workplace address, e-mail address, telephone and fax number, and the requested information, as per the “Communiqué on the Procedures and Principles of Application to the Data Controller”. Applications that do not contain the aforementioned elements will be rejected by Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic.

 

Our clinic reserves the right to make changes to this information text at any time due to reasons arising from the Law, secondary regulations and Board decisions. Any changes to be made to the information text and the updated text will become effective immediately as of the date they are notified to you.

Prepared by Specialist Dr. Tuba Çelebi Kayhan as the data controller on behalf of Specialist Dr. Tuba Çelebi Kayhan Information/Clarification Text on the Processing of Personal Data what I read and understand,

 

In the Information/Clarification Text on the Processing of Personal Data I have been informed in detail about the purposes of processing my personal data, the institutions, organizations, companies and healthcare personnel to whom it is transferred, the collection methods and legal reasons, my rights regarding the protection of my personal data, data security and my right to apply,

 

My personal and special data are processed and transferred to the extent necessary for the performance of the contract, if it is clearly foreseen by law, if it is necessary for Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic to fulfill its legal obligations, and for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and their financing. Clarification/Information Regarding the Processing of Personal Data to be stored, processed and transferred in accordance with the matters specified in the text

I ACCEPT with my EXPLICIT CONSENT.

CONSENT 

Write “I understand what I read” in your own handwriting:

……………………………………………………………………………………………………………

Patient Name Surname:

Signature: Date: / / / Time:

Patient Relative Name and Surname:

Signature: Date: / / / Time:

Degree of Closeness:

Reason for Obtaining Consent from the Patient's Relative:

∙ The patient is under 19 years of age (Signatures are obtained from both parents - mother and father. However, if the family is divorced, the signature is obtained from the parent with custody) ∙ The patient does not have the power of appeal / does not have the ability to make decisions (Signature is obtained from the guardian or legal representative) ∙ The patient is unconscious

—————————————————————————————————————————

INTERPRETER (If the patient has a language/communication problem) In my opinion, the information I translated has been understood by the patient/relative.

Name and Surname of the Translator:

Signature: Date: / / / Time: