Pre-illumination Text

SPECIALIST DOCTOR TUBA CELEBI KAYHAN DERMATOLOGY CLINIC

REGARDING THE PROTECTION AND PROCESSING OF PERSONAL DATA 

PRELIMINARY TEXT

 

Dear Patients and Business Partners,

 

As Spec. Dr. Tuba Çelebi Kayhan Dermatology Clinic, we prioritize the right to privacy in our clinical activities and show all care and importance to the security of your personal data. With this awareness, our patients, patient relatives, parents/guardians/representatives, employees, candidate employees, suppliers, and visitors who benefit from the health services we offer, and the personal data of persons affiliated with our clinic/services, including special personal data transmitted to us while benefiting from our clinical services and other services, are disclosed to you within the framework of this Disclosure Text in accordance with the Constitution of the Republic of Turkey, the Law on the Protection of Personal Data No. 6698 (“LPPD”), the Health Services Fundamental Law No. 3359, the Decree Law on the Organization and Duties of the Ministry of Health and its Affiliated Institutions No. 663, the regulations of the Ministry of Health and other legislation. Information is provided by Specialist Dr. Tuba Çelebi Kayhan, who acts as the data controller on behalf of Tuba Çelebi Kayhan Dermatology Clinic.

We present your information with respect and wish you healthy days…

 

PROTECTION OF PERSONAL DATA

 

Your personal data, including your special personal data, will be processed by Specialist Dr. Tuba Çelebi Kayhan, acting as the Data Controller, on behalf of Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic, within the scope of the Law on the Protection of Personal Data No. 6698 and the relevant legislation, in a manner stipulated by law and the rule of honesty, in a limited, proportionate, accurate and up-to-date manner, in connection with the purposes of processing, and for certain clear and legitimate purposes.

Data of individuals and institutions receiving service from Spec. Dr. Tuba Çelebi Kayhan Dermatology Clinic In accordance with the provisions of the Law on the Protection of Personal Data No. 6698, primarily health data, your personal and special personal data: name, surname, Turkish Republic Identity number and/or passport number and/or temporary Turkish Republic Identity number, place and/or date of birth, gender, health insurance, insurance card number, business registry and/or patient identification number and other identification data that can identify you; address, telephone number, e-mail address and other communication data, and your personal data obtained when you contact us via e-mail, letter and/or other means; financial data such as bank account number, IBAN number, credit card information, billing and invoice information; data regarding private health insurance for the financing and planning of health services and payer institution information such as the Social Security Institution; Your data regarding all kinds of health information obtained during and/or as a result of the execution of medical services, including but not limited to patient medical reports, diagnostic data and genetic data, test results, examination data, doctor analyses and comments, appointment information, prescription information; your notifications such as surveys, thank you letters, complaint letters, satisfaction results; your images obtained from camera recordings that are constantly recorded in common areas at Spec. Dr. Tuba Çelebi Kayhan Dermatology Clinic in accordance with the legislation, Spec. Dr. The data you send and/or enter through all websites and online services belonging to Tuba Çelebi Kayhan Dermatology Clinic, your IP address and other personal data, your CV provided in case of a job application and all personal data related to your service contract (“Personal Data/Personal Data”) are processed and in this context, institutional measures are taken by showing utmost care and attention to the protection of your personal data and the continuity of trainings provided to our personnel for the purpose of informing them about all these issues is ensured and continues.

 

Purposes of Processing Personal Data

 

Your personal data may be processed by Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic for the following purposes:

  • To fulfill our legal obligations set forth in the Health Services Fundamental Law No. 3359, the Decree Law No. 663 on the Organization and Duties of the Ministry of Health and its Affiliated Institutions, the Personal Data Protection Law No. 6698, the Regulation on the Processing and Ensuring the Privacy of Personal Health Data and other relevant legislation.
  • Identification and verification to prevent your Personal Data/Personal Data from being accessed by others.
  • Protection of public health, implementation of preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and their financing.
  • Provision of medicine and/or medical supplies and/or devices specific to you.
  • If you make an appointment, we can inform you about the appointment, provide information and/or remind you of the appointment.
  • Planning and managing the internal functioning of the clinic, developing services, making analysis, risk management and evaluating quality processes.
  • Fulfilling legal and regulatory requirements.
  • Sharing and responding to information obtained with the Ministry of Health and other public institutions and organizations in accordance with the legislation.
  • Inquiring about your entitlement with institutions/organizations that have agreements with the clinic or reaching a financial agreement with these institutions regarding the health services provided to you.
  • Sharing information and identity verification requested by contracted institutions/organizations, especially private insurance companies, within the scope of financing health services.
  • Issuing invoices for the services we provide.
  • Taking all necessary technical and administrative measures within the scope of data security of clinical systems and applications.
  • Monitoring and preventing abuse and unauthorized transactions.
  • Analyze your use of healthcare services and store your health data in order to develop and improve the healthcare services we offer to you, and respond to your questions or complaints regarding our services.
  • Providing necessary information in line with the requests and inspections of regulatory and supervisory institutions and official authorities.
  • Preserving information regarding your health data that must be stored in accordance with the relevant legislation.
  • Compliance with internal policies and principles.
  • Measuring patient satisfaction following your receipt of healthcare services and increasing patient satisfaction.
  • Carrying out promotional and information activities specific to you and ensuring your benefit, and contacting you to inform you about our services.
  • Including, but not limited to, the execution of medical care services, increasing patient satisfaction, research and related reasons.
  • In order to ensure the implementation of our clinic's human resources policies; in addition to the obligations stipulated by the Labor Law and labor and social security legislation and other legislation in force, to increase the performance level and employee satisfaction and to ensure occupational safety and peace.

Your Personal Data/Personal Data obtained and processed in accordance with the relevant legislation may be kept in both digital and physical environments by being transferred to the physical archives and/or information systems of Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic.

 

Cases in which Personal Data Can Be Processed Without Explicit Consent as per KVKK

 

In accordance with Articles 5 and 6 of the KVKK, it will be possible to process your personal data without your explicit consent in the following cases:

  • In cases clearly stated in the laws,
  • If you are unable to give your consent as the data owner due to a de facto impossibility or if your consent is not legally valid, the processing of your personal data is necessary to protect your life or physical integrity or that of someone else,
  • It is necessary to process your Personal Data belonging to the parties to the contract, provided that it is directly related to the establishment or performance of a contract,
  • It is mandatory for the data controller to fulfill its legal obligations,
  • Your Personal Data has been made public by you,
  • Data processing is mandatory for the establishment, exercise or protection of a right,
  • Data processing is mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the relevant person.
  • Kamu sağlığının korunması, koruyucu hekimlik, tıbbî teşhis, tedavi ve bakım hizmetlerinin yürütülmesi, sağlık hizmetleri ile finansmanının planlanması ve yönetimi amacıyla, sır saklama yükümlülüğü altında bulunan kişiler veya yetkili kurum ve kuruluşlar tarafından işlenebilir.

 

Method of Collection of Personal Data and Legal Reasons

 

Your personal data is obtained in all kinds of verbal, written, visual or electronic media, for the purposes stated above and to provide health services within the determined legal framework, and in this context, to enable Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic to fully and properly fulfill its contractual and legal obligations.

 

Personal Data Transfer

 

By ensuring that all necessary technical and administrative measures are taken to ensure the appropriate level of security in accordance with the KVKK and relevant health legislation; in line with the purposes specified in this disclosure text; persons/institutions and/or organizations permitted by the Health Services Fundamental Law No. 3359, the Decree Law No. 663 on the Organization and Duties of the Ministry of Health and its Affiliated Institutions, the Personal Data Protection Law No. 6698, the Regulation on the Processing and Ensuring the Privacy of Personal Health Data and other relevant legislation, insurance companies, business partners, the physician of the relevant person benefiting from our clinical service, domestic/international organizations from which we receive and/or provide services and cooperate under contract to carry out our activities, The Ministry of Health and its sub-units, the Social Security Institution, the General Directorate of Security and other law enforcement agencies, the General Directorate of Population, the Turkish Pharmacists Association, the Courts and all kinds of judicial authorities, your authorized representatives, guardians/guardians, lawyers to whom you have given special power of attorney, tax and financial advisors and third parties from whom we receive consultancy, including auditors, regulatory and supervisory institutions, domestic/international organizations with which we cooperate to develop or carry out health services for the purposes specified above, including official authorities, our business partners and other real and/or legal third parties.

 

Data Processing Period and Storage Period

 

The Personal Data you have shared with Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic through the channels mentioned in the Information Text will be processed in accordance with the data processing and limitation periods in all relevant laws and other legal legislation, especially the Personal Data Protection Law, and in any case, as long as the above-mentioned legitimate purposes exist. In case of changes in the laws regarding data processing periods, the new determined periods will be taken as basis.

As a requirement of the principle of limitation of purpose, your personal data is processed for a period limited to the fulfillment of the purposes explained in this Information Text and in any case, in accordance with the practices of private health clinics and their customs in the service relationship, and after the expiration of these periods, they are deleted, destroyed or anonymized.

 

Rights of Personal Data Owners

 

As the personal data owner, you have the right to learn whether your personal data is processed in accordance with the legislation regarding your processed personal data; to request information if your personal data has been processed; to learn the purpose of processing personal data and whether they are used in accordance with their purpose; to know the third parties to whom personal data is transferred in the country or abroad; to request correction of personal data if they are processed incompletely or incorrectly and to request notification of the action taken within this scope to third parties to whom personal data is transferred; to request deletion or destruction of personal data in case the reasons requiring processing are eliminated despite the fact that it has been processed in accordance with the provisions of the PDP Law and other relevant laws and to request notification of the action taken within this scope to third parties to whom personal data is transferred; to object to a result that is against the person himself/herself as a result of the analysis of processed data exclusively through automated systems; and to request compensation for the damages incurred due to the unlawful processing of personal data.

 

If you exercise your right specified in Article 11 of the KVKK, the relevant information will be notified to you in a clear and understandable manner, in writing or electronically, through the contact information provided by you.

 

If your application for these purposes requires an additional cost, you will be required to pay the fee determined in the Communiqué on the Procedures and Principles of Application to the Data Controller issued by the Personal Data Protection Board. The requests included in your application will be finalized as soon as possible and within 30 (thirty) days at the latest, depending on the nature of the request. In order to benefit from your rights under the law, you can submit your applications in writing in Turkish to Spec. Dr. Tuba Çelebi Kayhan Dermatology Clinic and visit the Personal Data Protection Board's website for detailed information. You can submit your applications;

 

  • https://drtubacelebikayhan.com After filling out the form at the address, a signed copy should be delivered personally or via a notary to [Kınıklı Mah. 6019 Street No:16 Interior Door No:3 Pamukkale/Denizli]
  • https://drtubacelebikayhan.com  After filling out the form at the address and signing it with your secure electronic signature or mobile signature within the scope of the Electronic Signature Law No. 5070, the secure electronically signed form should be sent to your registered electronic mail or to your electronic mail address that has been previously notified to the clinic and is registered in the clinic's system,

you can do it with one of the methods.

 

In the application you will make to exercise your rights as the personal data owner and specified above and which includes your explanations regarding the right you request to exercise; the matter you request must be clear and understandable, the matter you request must be related to you or if you are acting on behalf of someone else, you will need to present your special power of attorney approved by a notary public in this regard.

 

In your applications, it is mandatory to include the following elements: name-surname, signature, Turkish Republic identity number, residence or workplace address, e-mail address, telephone and fax number, and the requested information, as per the “Communiqué on the Procedures and Principles of Application to the Data Controller”. Applications that do not contain the aforementioned elements will be rejected by Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic.

 

Specialist Dr. Tuba Çelebi Kayhan Dermatology Clinic reserves the right to make changes to this information text at all times due to reasons arising from the Law, secondary regulations and Board decisions. Any changes to be made to the information text and the updated text will become effective immediately as of the date they are notified to you.